GoH exhibit coordinator, Frank Hayes exhibit

Reporting to: Rebecca Hewett, Curated Exhibits Area Head

Apply via: Volunteer Information Form

Tasks and Responsibilities:

Worldcon 76 is looking for a volunteer who is familiar with Frank Hayes’ work. You would work as part of Curated Exhibits to create the Guest of Honor (GoH) exhibit for Frank Hayes. Between now and Worldcon 76 you would take point in developing an interesting and entertaining GoH exhibit that explores Frank Hayes as a person and filker, his work, and the impact of both on fandom. You will be responsible for sourcing, permissions, and planning in cooperation with the Curated Exhibits team and GoH liaison. You will also be responsible for performing/overseeing set-up and tear-down of the GoH Exhibit.

Time commitment: 

There is no specific time commitment associated with this role, but your efforts will be primarily prior to the convention developing the exhibit. The exhibit will need to be set up the day before the convention opens and torn down, packed, and ready to ship the day after the convention closes. Time during the convention will be limited to an occasional check on the exhibit to maintain proper set-up.

Experience, attributes, skills, and/or abilities:

You will need to bring your creativity, self-motivation, and willingness to work as a part of a team.  You will need good writing skills.  Knowledge and/or experience with researching and exhibits, displays, or presentations is desirable.  However, the Curated Exhibits team is willing to work with a motivated individual who is willing to learn.  Knowledge of object handling, graphic design, or ADA accessibility guidelines is a bonus.

Physical requirements: 

Physical requirements will depend on final plans for the exhibit, but probably involve bending, reaching, possible work on step stool or low ladder, and light to moderate lifting, possibly above the head.  However, don’t let this deter you.  If you have physical limitations, we will work with you to find help for set-up and tear-down at the convention.

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Callahan's Place Proprietor

Reporting to: Jill Eastlake, Exhibits Division Head

Apply via: Volunteer Information Form

Tasks and Responsibilities:

Wanna run a bar in the fashion and substance of Callahan’s Place, by Spider Robinson? We’re looking for someone to own the bar. Responsibilities will include designing the space, budgeting for such, staffing, setup and tear down, working with talent, hosting of patrons, and being an Area Head in the Exhibits Division. You will plan and orchestrate all of the background work to make the place as close to Callahan’s Place as manageable within the context of Worldcon. We expect this area to work within the Exhibits Division and to also coordinate with the Tech Division, the Program Division, and the Events Division. This is fun! Please read Spider Robinson's books: Callahan's Crosstime Saloon and The Callahan Touch at least. If you are already a Callahan's fan, this is the job for you! We have someone in place with this experience from Sasquan to advise you. Please apply!

Time commitment: 

As Area Head, you will be expected to oversee the construction of the space during setup, hire people to staff the space through all the open hours of the Exhibit Hall, and oversee tear down at the end of the convention.

Pre-con you will participate in monthly communications with other members of the Exhibits Division staff via computer-aided meeting software. You will work on design, some construction of props either by themselves or supervision of others, budgeting, planning, writing marketing materials. Recruiting help early. Making sure things are underway throughout. Setting deadlines and meeting them. You should plan to devote approximately 10 hours per month to these activities.

Experience, attributes, skills, and/or abilities:

Prior experience as a Worldcon Area Head or above is preferred but not required.

Physical requirements: 

Must be able to recruit others to do the heavy lifting if necessary. Should be able to work up to 12 hours (during setup) with minimal breaks.

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Position: Move-In/Move-Out Coordinator

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Reporting to: Kathy Bond, Operations Division Head

Apply via: Volunteer Information Form

Tasks and Responsibilities:

You will be responsible for coordinating the moving of all of our equipment into and out of the convention center. You will need to work closely with the Equipment Acquisition person within the Operations Team as well as working at-con with the various departments who will be receiving the stuff as it is unloaded. You will also coordinate getting it all back at the end. You will work with the Gophers head to snag gophers for the loading and unloading, as well as recruiting some key staff people for MIMO.

Time commitment: 

You MUST be available on the Wednesday before the con (8/15/18) and the final day of the con (Monday, 8/20/18) for move-in and move-out. You will have a heavy workload both days. Your time commitment before the con is likely a few hours per month; and after the con, a few hours in the first week.

Experience, attributes, skills, and/or abilities:

You should be detail oriented, and good with organization and spreadsheets. You will be very comfortable driving big trucks. If you have a CDL it's a huge plus.

Physical requirements: 

This is a very physical job. You will need to be able to move heavy items around and lift things on and off trucks.

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Position: Art Show Staff

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Reporting to: Elayne Pelz, Art Show Area Head

Apply via: Volunteer Information Form

Tasks and Responsibilities:

You will help watch over the art show during the convention and sell prints. Before the Art Show opens, you will help set up the show and help hang art.

Time commitment: 

You will be expected to work 3 - 6 hours per day during the convention. You will also help set up the show on the Wednesday before the con and help tear down the show on the Monday of the con.

Experience, attributes, skills, and/or abilities:

You must be able to walk around the art show to help watch over it. You will need to be able to pick up computer skills quickly to help with sales of prints. 

Physical requirements: 

You must be able to walk around the art show as needed.

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Position: Equipment Acquisition

Reporting to: Kathy Bond, Operations Division Head

Apply via: Volunteer Information Form

Tasks and Responsibilities:

You will be responsible for coordinating a master list of equipment needed at the convention and then sourcing the equipment in the most economical way possible---either through purchasing or borrowing. You will also be responsible for arranging any shipping needed for the equipment and storage as necessary. 

Time commitment: 

Before the con, this position will likely require a commitment of 4-8 hours per week. During the con, you will be heavily involved in Move-in and Move-Out in order to keep track of the equipment. After the con, this position will last until borrowed equipment is returned. 

Experience, attributes, skills, and/or abilities:

You should be detail-oriented, good with spreadsheets, enjoy organization, able to communicate and reach out to people.

Physical requirements: 

There may be some physical requirements during MIMO, but this position is primarily sedentary, and we could work around someone who can't lift things off a truck

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Service Mark Notice

"World Science Fiction Society", "WSFS", "World Science Fiction Convention", "Worldcon", "NASFiC" and "Hugo Award" are service marks of the World Science Fiction Society, an unincorporated literary society. You can contact the WSFS Mark Protection Committee at mpc@wsfs.org.